We have re-designed many of the major transaction data entry pages to simplify them – where possible we have reduced the number of pages/steps for processing transactions.
For example, the previous data entry pages for Supplier invoices required you to enter Billable and Non Billable transactions on separate sub-pages – the new pages allow you to
simply assign each line on the main page as ether Billable or Non Billable. Following are the pages that have been re-designed:
We think you will find these new pages simpler and easier to use – but if you have any questions or concerns please contact email@example.com
You can now assign Receipts and Journals directly to the WIP and Advance Billing GL accounts – and those transactions will be reflected in all of the system Job based reports.
If you do assign a Receipt or Journal to these control accounts, you will also have to assign a job and task type to the transaction line (otherwise you will be blocked from approving the transaction)
On Job Reports (all reports until the ‘JOBS’ menu) – if you have a separate WIP & Advance Billing GL control account structure (which we highly recommend as best practice) then:
have a separate Advance Billing Account then all receipts coded to these accounts will reflect as Billings
Advance Billing Account then all journals coded to these accounts will reflect as Supplier Costs
These views have been enhanced to display the current Payables/Receivables balance for each transaction, the balance is shown for both the transaction currency value and the office/accounting
US customers can now configure AccountAbility to accept daily transaction data feeds from banks and credit card companies – this facilitates:
fed from the bank
Contact AccountAbility support for information on configuring these data feeds
The ‘Files’ function has been enhanced to allow allocation of hyperlinks as well as physical files – for example if you wanted to attach a hyperlink to a website URL to a Job, inside the Job just click the
‘FILES’ icon at the top right of the page and enter/paste the hyperlink.
across two different budget versions
a single report (either full year or year to date to a selected month)
across two different budget versions
designed Excel based charts
access to add/view/modify the Supplier’s bank account details
You can define an alternative description(e.g. Agency Fee) to appear on estimates and invoices. Go to SET UP FILES /SET UP OPTIONS – click the ‘Options’ link and select ‘REPORT TEXT & WATERMARKS’
This allows you to quickly create a support ticket/case – and has the benefit of allowing you to track the history of all support requests you have made. Just click the in the main menu bar and select
‘SUPPORT TICKETS’. When you enter and send the details of the support request it will be immediately logged with our support team for actioning. We will then send a reply message – so that you can see
all of the updates/messages on your support case. When we respond to your request you will also receive an email alert with t a link to the response.
Please use this function for all future support requests rather than directly emailing AccountAbility support
Two new control options (you can set/assign these under SET UP FILES /SET UP OPTIONS – click the ‘Options’ link and select ‘TIMESHEET OPTIONS’
To switch this control option on – go to SET UP FILES / SET UP OPTIONS – click the ‘Options’ hyperlink at the top of the page – under the ‘ACCOUNTING OPTIONS’ section tick/check the option for ‘Force
accounting month and transaction date to match’
This new view (TIME & RESOURCES / RESOURCES / RESOURCE UTILIZATION displays the % utilization of each employee on either a daily basis – so you can see for up to 30 days (based on the date
filters you set) the percentage that each employee is utilized – you can then drill into each employee to see that utilization by client and job to identify where their time has been allocated. The calculations
of course take into account public holidays and leave (paid time off)
You can now assign up to 5 ‘Custom Codes’ to task types
Let’s say you have an estimate that you want to accrue revenue for staggered over a range of 4 months – now when you click ‘ADD ESTIMATES’ in the Accrued revenue wizard, you can select those 4 months and
the percentages you want to accrue in each month (the page allows you to accrue up to 6 different dates / percentages at one time) . You can also (optionally) enter the Reversal date for each accrual so
the system will automatically generate the reversal at the same time.
Journals for non-base currency transactions now display the amount/value of the transaction as well as the accounting values (e.g. if you process a Canadian Dollar supplier invoice and your base accounting
currency is USD, the journal will display both the CAD and USD values on the journal – as well as the FX rate
Open the detail estimate page and click‘SAVE AS TEMPLATE’
The filters for the revenue trackers have now been located on the main data pages – rather than having to open a separateFilter sub-page via a link
You can now attach files or hyperlinks to individual Estimate lines, in addition to the Estimate header. Just open the detail estimate page and click the ‘File’ icon on the estimate line you want to attach
files or hyperlinks to.
You can now create multiple contacts for a prospect, then define the ‘Primary’ contact (previously you could assign only a single contact)