Non Receipt Invoice

Use "Receipt Non Invoices" when you receive a payment that needs to be applied against a specific GL account and not a client invoice.

To Enter a New Non Receipt Invoice:

1.  From the "Accounting" menu, select "Receivables" then "Receipts"  and "New Receipt" to go to the "Receipt" screen.

2.  Use the to select the Master Client where the payment was received from.

3.  AccountAbility will assign the next sequential receipt number.  Note - this is required but is not the check#, but a transaction reference number.

4.  Enter the client payment no. (optional)

5.  Enter the client payment method, i.e.check, wire.  (optional)

6.  Enter a payment description.  (optional)

7. The office will default to the office assigned to the client.  If needed, use the drop down menu to change the selection.

8.  Use the to select the Bank Account where the payment will be deposited.

9.  The date will default to today's date.  Use the drop down calendar menu to change the date if needed.

10.  The Accounting Month and Year will default to the current month.  To change, click the and select the desired Accounting Month & Year.

11.  Click the Receipt Non Invoices link to be taken to the "Receipt Non-Invoice Amounts" screen.  You can allocate the receipt to multiple GL Accounts.  Select the GL Account by using the to search for the account.  Enter the amount to apply to the GL Account and verify the Tax Code.  The Description will default to the GL Account name or you may enter a new description.

12.  Continue distributing the payment to all of the GL Accounts until it's fully distributed. By clicking you can verify the GL payments selected against the payment being made.  Once all payments have been properly selected, click to save your selections and  return to the "Receipt" screen.

12.  To post your entry to Cash and Accounts Receivable, click .