AccountAbility allows you to email payment remittances to multiple suppliers using the Batch Email process.
To Send Payment Remittances Using the Batch Email Process:
1. From the "Accounting" menu, select "Payables" then "Payments" and "Search Payments" to go to the "Payment Browse" screen.
2. All fields on the Payment Browse field are optional so you can search for payments by any of the following criteria: Master Supplier, Payment No., Accounting Year, Accounting Month, Office, Bank Account, Payment Type, Approval Status, or by who added the payment. Use the to search for criteria you wish to use, input the first letter or letters of the desired criteria, or use the drop down menus as needed to make your selections. Continue changing all the desired criteria until the list displays the payments you wish to email payment remittances for.
3. Click on the box to the left of each payment that you wish to be included in the Batch Email. Or click the box at the top of the column to select all payments that are displayed on the screen.
4. Click the Batch Email link to send payment remittances for the selected payments.
Note:You must have a valid contact name and contact email address to use the batch email process. If any suppler is missing this information, the batch procedure will not continue and you will receive a failure message. To add supplier contact information, go to Master Files/Suppliers/Search Suppliers to access the Supplier file and and click the Supplier Contacts link to add or edit the contact information.