New Accrued Revenue

Accrued Revenue can be added using both the Estimate & Batch method.


To Create A New Accrued Revenue Entry using the "Add Estimate" method:

Note - you must have an approved estimate entered in order to use this method.

1.   From the "Accounting" menu, select "General Ledger" then "Accrued Revenue"  and "New Accrued Revenue" to go to the "Create Accrued Revenue Wizard (Start Page)"

2.  Ensure the correct Office is being displayed and select "Add Estimate" and use the to select the job to be used for the revenue accrual.

3.  Select the Accrued Revenue Date using the drop down calendar menu.  The deferred revenue date will adjust the Accounting Year and Accounting Month accordingly.

4.  Verity or adjust the Accounting Year.

5.  Verify or adjust the Accounting Month.

6.  Click to proceed to page 1 of the Create Accrued Revenue Wizard.

7.  The selected job number will be displayed on the page, as well as all approved estimates for the job.  Select the estimate version you want to use by clicking the check box to the left of the version number.

8.  Enter the % of the revenue that you wish to accrue. and click to proceed to page 2 of the Accrued Revenue Wizard.

10.  AccountAbility will calculate & display the revenue that will be accrued by task type based on the deferral percentage you entered on Page 1.  Verify the details or correct your deferral amounts manually if needed.  If you adjust the amounts manually, click to display your new totals for each task type and for the total revenue accrual.  When the revenue accrual entry is correct, click to save your entry and return to the Accrued Revenue Browse screen.

11.  Accrued Revenue entries must be approved before they appear on a job or post to the General Ledger.   Use the Accrued Revenue Browse screen to filter the entries that have been entered and not yet approved.  To approve an Accrued Revenue Entry, click the box to the left of the desired Accrued Revenue and click to record.


To Create A New Accrued Revenue Entry using the "Batch" method:

1.   From the "Accounting" menu, select "General Ledger" then "Accrued Revenue"  and "New Accrued Revenue" to go to the "Create Accrued Revenue Wizard (Start Page)"
2.  Ensure the correct Office is being displayed and select "Add Batch"
3.  Select the Accrued Revenue Date using the drop down calendar menu.  The deferred revenue date will adjust the Accounting Year and Accounting Month accordingly.
4.  Verity or adjust the Accounting Year.
5.  Verify or adjust the Accounting Month.
6.  Click to proceed to page 1 of the Create Accrued Revenue Wizard - Add Batch Page.

7.  Use the to select the job to be used for the revenue accrual.

8. Use the to select the task to be used for the revenue accrual.

9.  Accept the Task Type Description or enter a another Description.

10.  Use the drop down menu to select the type of Charge you are accruing:  Time, Internal or Supplier.

11.  Enter the Revenue Accrual amount for the job by Revenue SubTotal, Markup or Service Fee as appropriate.  Note:  If you select Supplier for Charge Type, you can only accrue revenue by Markup or Service Fee.

12. If you adjust the amounts manually, click to display your new totals for each task type and for the total revenue accrual.  When the revenue accrual entry is correct, click to save your entry and return to the Accrued Revenue Browse screen.

13.  Accrued Revenue entries must be approved before they appear on a job or post to the General Ledger.   Use the Accrued Revenue Browse screen to filter the entries that have been entered and not yet approved.  To approve an Accrued Revenue Entry, click the box to the left of the desired Accrued Revenue and click to record.