New Deferred Revenue


To Create A New Deferred Revenue Entry using the "Add Invoice" method:

1.   From the "Accounting" menu, select "General Ledger" then "Deferred Revenue"  and "New Deferred Revenue" to go to the "Create Deferred Revenue Wizard (Start Page)"

2.   Ensure the correct Office is being displayed and select "Add Invoice" and use the to select the job to be sued for the revenue deferral.

3.  Select the Deferred Revenue Date using the drop down calendar menu.  The deferred revenue date will adjust the Accounting Year and Accounting Month accordingly.

4.  Verify or adjust the Accounting Year.

5.  Verify or adjust the Accounting Month.

6.  Click to proceed to page 1 of the Deferred Revenue Wizard.

7.  The deleted job number will be displayed on the page.  Enter the % of the revenue that you wish to defer and ensure that "Deferral" is selected.

8.  AccountAbility will show all invoices that have been billed for the selected job.  Select the invoice you wish to defer revenue for by checking the box to the left of the invoice no.

9.  Click to proceed to page 2 of the Deferred Revenue Wizard.

10.  AccountAbility will display the revenue that will be deferred by task type based on the deferral percentage you entered on Page 1.  Verify the details or correct your deferral amounts manually if needed.  If you adjust the amounts manually, click to display your new totals for each task type and for the total revenue deferral.  When the revenue deferral entry is correct, click to save your entry and return to the Deferred Revenue Browse screen.

11.  Deferred Revenue entries must be approved before they appear on a job or post to the General Ledger.   Use the Deferred Revenue Browse screen to filter the entries that have been entered and not yet approved.  To approve a Deferred Revenue Entry, click the box to the left of the desired Deferred Revenue and click to record.


To Create A New Deferred Revenue Entry using the "Batch" method:
1.   From the "Accounting" menu, select "General Ledger" then "Accrued Revenue"  and "New Accrued Revenue" to go to the "Create Accrued Revenue Wizard (Start Page)"
2.  Ensure the correct Office is being displayed and select "Add Batch"
3.  Select the Accrued Revenue Date using the drop down calendar menu.  The deferred revenue date will adjust the Accounting Year and Accounting Month accordingly.
4.  Verity or adjust the Accounting Year.
5.  Verify or adjust the Accounting Month.
6.  Click to proceed to page 1 of the Create Deferred Revenue Wizard - Add Batch Page.

7.  Use the to select the job to be used for the revenue deferral.

8. Use the to select the task to be used for the revenue deferral.

9.  Accept the Task Type Description or enter a another Description.

10.  Use the drop down menu to select the type of Charge you are deferring revenue for:  Time, Internal or Supplier.

11.  Enter the Revenue Deferral amount for the job by Revenue SubTotal, Markup or Service Fee as appropriate.  Note:  If you select Supplier for Charge Type, you can only defer revenue by Markup or Service Fee.

12. If you adjust the amounts manually, click to display your new totals for each task type and for the total revenue deferral.  When the revenue deferral entry is correct, click to save your entry and return to the Deferred Revenue Browse screen.

13.  Deferred Revenue entries must be approved before they appear on a job or post to the General Ledger.   Use the Deferred Revenue Browse screen to filter the entries that have been entered and not yet approved.  To approve an Deferred Revenue Entry, click the box to the left of the desired Deferred Revenue and click to record.