New WIP Takeup

To Create A New WIP Take Up for a Job Balance:

Select this option where the job is complete, the client invoicing is complete and all supplier costs have been entered and approved.

1.   From the "Accounting" menu, select "General Ledger" then "WIP Take Ups"  and "New WIP Take Up" to go to the "Create WIP Take Up Wizard (Start Page)"

2. Use the to search for and select the job that will be used for the WIP Take Up.

3.  Select "Job Balance" for the kind of WIP Take Up.

4.  Using the drop down menu, select the WIP Take Up Type.  This field is required and allows you to search for or report WIP Take Ups by type.

5.  Enter a Description for the WIP Take Up.

6.  The Take Up Date will default to today's date.  If needed, using the calendar menu, select a different date.  AccountAbility will change the Accounting Month and Accounting Year to match any different date entered.

7.  If needed, using the drop down menu, select a different accounting year for the WIP Take Up to be recorded in.

8.  If needed, using the drop down menu, select a different accounting month for the WIP Take Up to be recorded in.

9.  A job balance WIP Take Up can automatically mark a job as inactive. If you don't want the job to be made inactive, uncheck the box next to Make Job Inactive?

10. Click to open the Create WIP Take Up Wizard (Final Page) screen.  All of the job transactions will be listed by Task Type, Transaction Type, Supplier Code, and the Amount that will be used for the Take Up.  Verify that the detail information is correct and click to go to the WIP Take Ups Browse screen or click to go to the go back to the "Create WIP Take Up Wizard (Start Page)" to start another new WIP Take Up.

11.  WIP Take Ups must be approved before they appear on a job or post to the General Ledger.   Use the WIP Take Ups Browse screen to filter the WIP Take Ups that have been entered and not yet approved.  To approve a WIP Take Up, click the box to the left of the desired WIP Take Up Entry and click to record the WIP Take Up.


To Create A New WIP Take Up for Selected Job Balances:

Select this option where the job is ongoing, and you wish to take-up remaining WIP balances for some, but not all transactions on the job.

1.   From the "Accounting" menu, select "General Ledger" then "WIP Take Ups"  and "New WIP Take Up" to go to the "Create WIP Take Up Wizard (Start Page)"

2. Use the to search for and select the job that will be used for the WIP Take Up.

3.  Select "Selected Balances" for the kind of WIP Take Up.

4.  Using the drop down menu, select the WIP Take Up Type.  This field is required and allows you to search for or report WIP Take Ups by type.

5.  Enter a Description for the WIP Take Up.

6.  The Take Up Date will default to today's date.  If needed, using the calendar menu, select a different date.  AccountAbility will change the Accounting Month and Accounting Year to match any different date entered.

7.  If needed, using the drop down menu, select a different accounting year for the WIP Take Up to be recorded in.

8.  If needed, using the drop down menu, select a different accounting month for the WIP Take Up to be recorded in.

9. Click to open the Create WIP Take Up Wizard (Page1) screen.  All of the job transactions will be listed by Task Type, Transaction Type, Supplier Code, and the Amount that will be used for the Take Up.  Select the job transactions to be included in your WIP Take Up entry by clicking the box the the left each transaction you wish to include.  You can select all transaction for a Task Type by clicking the box the the left of the Task Type code.  When all transactions have been selected, click to open the Create WIP Take Up Wizard (Final) screen.

10.  Verify that the detail information is correct and click to go to the WIP Take Ups Browse screen or click to go to the go back to the "Create WIP Take Up Wizard (Start Page)" to start another new WIP Take Up.

11.  WIP Take Ups must be approved before they appear on a job or post to the General Ledger.   Use the WIP Take Ups Browse screen to filter the WIP Take Ups that have been entered and not yet approved.  To approve a WIP Take Up, click the box to the left of the desired WIP Take Up Entry and click to record the WIP Take Up.


To Create A New Accrual WIP Take Up:

Select this option where you wish to adjust the WIP balance for a job and post the other side of the entry to a selected GL Account, such as a revenue account. If you enter a positive amount here the system will generate a debit journal posting to WIP and a credit journal posting to the GL Account you select.

1.   From the "Accounting" menu, select "General Ledger" then "WIP Take Ups"  and "New WIP Take Up" to go to the "Create WIP Take Up Wizard (Start Page)"

2. Use the to search for and select the job that will be used for the WIP Take Up.

3.  Select "Accrual" for the kind of WIP Take Up.

4.  Using the drop down menu, select the WIP Take Up Type.  This field is required and allows you to search for or report WIP Take Ups by type. 

5.  Enter a Description for the WIP Take Up.

6.  The Take Up Date will default to today's date.  If needed, using the calendar menu, select a different date.  AccountAbility will change the Accounting Month and Accounting Year to match any different date entered.

7.  If needed, using the drop down menu, select a different accounting year for the WIP Take Up to be recorded in.

8.  If needed, using the drop down menu, select a different accounting month for the WIP Take Up to be recorded in.

9. Click to open the Add WIP Accrual screen.

To Create A New Offset WIP Take Up

Select this option where the job is ongoing, and you wish to offset one or more transactions with a WIP balance against another single transaction that has a WIP balance. This would be typically used to offset supplier invoice costs against an Advance Billing/Pre-billing..

1.   From the "Accounting" menu, select "General Ledger" then "WIP Take Ups"  and "New WIP Take Up" to go to the "Create WIP Take Up Wizard (Start Page)"

2. Use the to search for and select the job that will be used for the WIP Take Up.

3.  Select "Offset" for the kind of WIP Take Up.

4.  Using the drop down menu, select the WIP Take Up Type.  This field is required and allows you to search for or report WIP Take Ups by type..

5.  Enter a Description for the WIP Take Up.

6.  The Take Up Date will default to today's date.  If needed, using the calendar menu, change the date.  AccountAbility will change the Accounting Month and Accounting Year to match any different date entered.

7.  If needed, using the drop down menu, select a different accounting year for the WIP Take Up to be recorded in.

8.  If needed, using the drop down menu, select a different accounting month for the WIP Take Up to be recorded in.

9. Click to open the Create WIP Take Up Wizard - Offset (Page1) screen.  All of the job transactions will be listed by Task Type, Transaction Type, Supplier Code, and the remaining Balance to Offset.  Select the job transactions that are to be offset by clicking the box to the left.  If for example there were 2 supplier invoices to be offset against a single Production invoice, you would select the two supplier invoices on this page. Click to move to Create WIP Take Up Wizard - Offset (Page2) then the select the single transaction that the items from page 1 are to be offset against. click to open the Create WIP Take Up Wizard (Final) screen.

10.  Verify that the detail information is correct and click to go to the WIP Take Ups Browse screen or click to go to the go back to the "Create WIP Take Up Wizard (Start Page)" to start another new WIP Take Up.

11.  WIP Take Ups must be approved before they appear on a job or post to the General Ledger.   Use the WIP Take Ups Browse screen to filter the WIP Take Ups that have been entered and not yet approved.  To approve a WIP Take Up, click the box to the left of the desired WIP Take Up Entry and click to record the WIP Take Up.